Legal and Clinical Use Disclaimer
ScanMate — Legal and Clinical Use Disclaimer
Effective date: November 12, 2026
Operator: ScanMate.LLC
Contact: ScanPanion@gmail.com
1. Purpose and intended users
ScanMate is a workflow organization and reference app intended for trained imaging professionals working within their qualifications, authorization, and institutional policies. Its features include checklists, customizable workspaces, saved templates, reference notes, unit conversions, and weight-based arithmetic calculations.
ScanMate does not provide a diagnosis, prescribe treatment, authorize an examination or injection, or establish that a patient, implant, device, procedure, or environment is safe. It does not replace professional judgment, required training, supervision, or consultation with an appropriately qualified clinician.
2. Independent verification and institutional requirements
Checklists and reference materials may be incomplete, contain errors, or become outdated. Before use, independently review their suitability for your equipment, patient population, examination, and institution. Follow applicable laws, current institutional protocols, authorized orders, medication labeling, and equipment and implant manufacturer instructions.
Do not rely on ScanMate alone to determine MRI or CT eligibility, implant conditions, contrast suitability, pregnancy-related precautions, renal assessment requirements, required monitoring, or emergency procedures. Resolve any uncertainty or conflict through your institution's established clinical process before proceeding.
3. Checkmarks, skipped steps, and exam counts
A checkmark records a user's selection; ScanMate does not independently verify that an action occurred or was performed correctly. Marking a step N/A, deleting a check, or selecting a non-contrast exam does not establish that an assessment or procedure may safely be omitted. The user must independently confirm which requirements apply.
Completed-exam totals, ranks, and badges reflect activity recorded in the app. They are not proof of clinical competence, certification, examination quality, patient safety, or regulatory compliance. They are not an official patient record, verified scanner history, or institutional audit log.
4. Calculators and dose-related tools
Conversion and calculation tools perform arithmetic using user-entered values. The weight-based calculator multiplies weight in kilograms by the entered dose per kilogram. It does not select or recommend a contrast agent or dose rate, determine appropriate body-weight methodology, evaluate contraindications, apply maximum-dose limits, or validate an injection protocol.
Independently verify the weight, source values, units, prescribed rate, formula, displayed result, and any rounding before clinical use. A result in mg or mmol is not an injection volume in mL. Determining an administration volume requires the applicable product concentration and an independently verified calculation under the authorized protocol. Never interpret a conversion or calculated result as approval to administer contrast or medication.
5. Custom content and saved defaults
User-created notes, workspaces, edited checks, saved defaults, and templates are not independently reviewed or approved by ScanMate. Users are responsible for reviewing their content and keeping it current. A previously saved template may not be appropriate for a different patient, examination, scanner, or clinical situation.
6. Privacy, availability, and data loss
Do not enter patient names, medical record numbers, dates of birth, or other identifiable patient information into notes, checklists, templates, or workspace names. Use calculation fields only for the numerical inputs needed for the calculation, without patient identifiers.
ScanMate is not intended to serve as an electronic health record or a repository for clinical documentation. Do not assume that saved content is synchronized, backed up, recoverable, or available on another device. Data may become unavailable through device loss, app removal, browser storage clearing, technical failures, or other events. Maintain necessary clinical records in your institution's approved systems. See the separate Privacy Policy for information about data handling.
7. Warranties and liability
To the extent permitted by applicable law, ScanMate and its content are provided “as is” and “as available,” without warranties of accuracy, completeness, fitness for a particular purpose, uninterrupted availability, or error-free operation. To that same extent, [Operator name] disclaims liability for losses arising from reliance on the app, incorrect inputs, inappropriate template use, technical failures, or loss of saved content.
Nothing in this disclaimer excludes or limits liability that cannot lawfully be excluded or limited, or restricts any non-waivable rights or remedies. This disclaimer does not replace any applicable Terms of Use or Privacy Policy.
8. Errors and safety concerns
If you suspect an error, stop relying on the affected feature, verify the information through an appropriate independent source, and report the issue to [Support email]. Do not include identifiable patient information in your report. For urgent clinical situations, follow your institution's emergency procedures rather than relying on the app or awaiting a support response.